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We are hiring a Team Assistant! (CLOSED)

Team Assistant: Job Description and Person Specification

Fearless Futures engages people in critical thought to understand and challenge the root causes of inequalities and grow powerful new ways of leading and designing transformative change.

We do this through equity, leadership and design programmes for young people in schools and people in the workplace.

Salary: £22-25,000 (subject to experience)

Location: London, with potential travel to our programmes across the UK

Role Type: Full time

Start date: June 2019

Interview: Rolling (TBC); interview will consist of a task and then a competency-based interview.

Benefits: 25 days annual leave plus public holidays

How to apply? Please send a CV or short document outlining work experience, qualifications, volunteering and/or pursuits that evidence your suitability for this role to Please confirm your possible start date in your covering email and dates you may be available for interview were you to be successful.

Closing date: 20 May 2019

What will the role involve?

The role of Team Assistant is a pivotal position in our team. As we grow, we are in need of an organised and dynamic Team Assistant who has a real passion for efficiency and organisation. You’ll be a trusted partner in enabling our organisation to fly smoothly.

In this role, you will take on a range of duties in 3 core areas:

  • Operations support: booking travel and accommodation for our school and corporate programmes, impact data entry, putting together resource packs and materials for client workshops and events, purchasing supplies, preparing invoices and budget support.
  • Office management: handling the day-to-day running of our office and studio spaces, handling resources and purchasing office supplies.
  • Diary management: assisting the CEO and CPO (Chief Programmes Officer) on high profile client scheduling.

The role will report into our Corporate Programmes Manager, Vanessa Christophers.

Who are we looking for?


  • A strong administrative skill set – including effective multi-tasking
  • You’ll have excellent written communication – writing emails quickly without errors to clients, as well as to internal team members, like our pool of facilitators
  • Working confidently and effectively under pressure and quickly
  • Creative and adaptable when unexpected logistical issues and other challenges occur
  • Organised and prepared, with good time-awareness
  • Able to complete administrative and logistical tasks swiftly and to an accurate and high standard
  • A can-do, positive attitude to making our organisational work transformative and fun!


  • Administrative experience in a dynamic environment
  • Good decision-making and prioritisation skills – able to take initiative when other staff may not be available to consult
  • An aptitude for using and improving processes (updating spreadsheets, for example, to make sure we always know what’s what)
  • Willingness to learn how to use new systems
  • A self-starter with strong planning skills
  • Invoicing experience
  • Equity – we are committed to advancing deep and meaningful equity and inclusion – so all spaces of work are spaces of belonging and opportunity for all.
  • Intersectionality – our approach always strives to honour the ways oppression and inequities interconnect in individuals’ lived realities.

Additional information

  • As an employer we make all reasonable adjustments to support employees in their work if they are disabled or have a health condition. We encourage you to read about the government’s Access to Work scheme which could provide you with financial support to get the help you need to do all tasks successfully.
  • If you are invited to interview, we will at that point ask you for any accessibility requirements or preferences e.g. in the past individuals have requested extra reading time.
  • As a small organisation, we cannot at this stage support with visa sponsorship.

If you have any other questions regarding the role, please contact

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