General

Our privacy policy

Fearless Futures Privacy Policy

Last updated: 21st May 2018

Privacy statement

At Fearless Futures, we are committed to protecting and respecting your personal data. The data that we gather and hold is managed in accordance with the General Data Protection Regulations (GDPR) 2018.  This privacy policy explains how we use any personal information that we collect about you when you engage with any of our activities or services, with effect from 25 May 2018.

Who we are

Fearless Futures works in schools and with organisations across the UK. We engage people in critical thought to understand and challenge the root causes of inequalities and grow powerful new ways of leading transformative change. We do this through equity and leadership programmes for girls in schools and women and men in the workplace.

What we collect and how we use it

Below, we’ve outlined the different ways in which we collect and process data from people engaging across our services. Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights.

One. People registered to our newsletter

We collect your name and email address:  

  • To provide you with information that you have requested (e.g. a newsletter)
  • To contact you about other relevant activities internally (such as an upcoming event, or alumni network.)

We refresh consent for this kind of marketing every 3 years.

We use a third party provider, Mailchimp, to deliver our newsletters. We gather statistics around email opening and clicks using industry standard technologies, to help us monitor and improve our newsletter. For more information, please see Mailchimp’s privacy notice.

Two. If you are registered to attend our Design for Inclusion programme, or other workshop, we may ask for (but not limited to):

  • Your name
  • Email address
  • Telephone number
  • Company
  • Job title
  • Dietary requirements
  • Accessibility needs

With your consent, we also collect your feedback on the experience. We will retain this information for up to 10 years in order to conduct long-term, longitudinal impact evaluation.

We may use this data in an anonymised form for the following purposes:

  • In our annual impact report, to share our progress towards targets and to champion the issues of diversity and inclusion
  • In some cases we also share this anonymised data with partners for monitoring and evaluation purposes
  • Quoting testimonials, for marketing purposes. We will always obtain your consent to use your name.

Three. Visitors to our website

By using our websites, you’re agreeing to be bound by the terms of this privacy notice.

Four. Information in the public domain

We may obtain some information from publicly available sources such as Companies House, newspaper articles or open postings on social media such as Facebook and LinkedIn.

 

Data retention

Internally, your data is shared with full-time staff members responsible for managing the activities with which you are involved, and sometimes with freelance staff. Data is only shared with individuals who require access in order to provide the services or activities to which you have signed up.

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity. Please see ‘What we collect and how we use it’ for more information.

We maintain commercially reasonable technical, administrative and physical security measures designed to protect your information.

 

How this information is shared

We will never sell, rent, or trade your personal data. We may disclose your data to service provides who render services to us or on your behalf (e.g. Mailchimp or Google), all of which are obliged to operate in accordance with applicable laws, including GDPR.

We also may disclose your information if required by law or to enforce our legal rights.

Some of our service providers lie outside of the EEA (e.g. Mailchimp and Google.) Therefore, sometimes we transfer your data outside of the EEA. If we do, we ensure your data is processed only in countries that provide an adequate level of protection for your data or where the recipient provides appropriate safeguards, such as mechanisms like the EU-US Privacy Shield Framework.

You can read more about how our service providers comply with GDPR here:

Mailchimp

Google

HubSpot

SurveyMonkey

Your rights

You are not required to provide any personal data to us. However, your failure to do so may affect our ability to provide you with the services that you request. For example, we are unable to contact you with information about an activity if you do not provide your email address.

We respect your privacy rights and provide you with reasonable access to the Personal Data that you may have provided us. If you wish to access or amend any Personal Data we hold about you, or to request that we delete any information about you, you may contact us at: hello@fearlessfutures.org.

Please note that while any changes you make will be reflected in our active user databases instantly or within a reasonable time period, we may retain all information you submit for backups, archiving, prevention of fraud and abuse, analytics, satisfaction of legal obligations, or where we otherwise reasonably believe that we have a legitimate reason to do so

At any time, you may object to the processing of your Personal Data by contacting the above email address, on legitimate grounds, except if otherwise permitted by applicable law.

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